English
SpanishBylaws
STANDING RULES VS. BYLAWS
Standing rules outline the procedures of the organization that are not included in the bylaws and must not conflict with the bylaws or the California State PTA Toolkit. They may be changed or amended without notice with a two-thirds (2/3rd) majority vote of the association, or a majority vote with thirty (30) days’ notice.
Some of the differences between standing rules and bylaws are:
Bylaws state when the meetings of the association are held.
Standing rules tell where and what time association meetings are held, and when executive board meetings are held.
Bylaws give the primary responsibilities of officers and chairmen.
Standing rules give the specifics.
If the bylaws state that the first vice president is responsible for programs, the standing rules would list the various special committee chairmpersons who work under that vice president, such as Founders Day, Honorary Service Awards, etc. The bylaws describe the authority of committees. Standing rules indicate which committees are standing committees whose chairpersons are voting members of the executive board and which committees are special committees, whose chairpersons do not have executive board voting privileges and to which executive board member they report.
If the organization has supplies or equipment, the standing rules would state who is responsible for them and where they would be kept. They might also list details of the installation of officers, and who has responsibility for securing the past president’s pin.
Bylaws are designed to help your PTA function in an orderly manner. PTA bylaws describe the purpose of PTA and its mission, and members’ rights, in addition to officers, committees and their respective duties.
A copy of the association’s Bylaws for the Local PTA/PTSA Units must be made available to any association member upon request. A copy should be provided to all officers and board members. Each executive board member is responsible for making a thorough study of them.
Unit, council or district bylaws should NOT be scanned or posted on any publicly-accessible website.
REVIEWING AND UPDATING BYLAWS
Bylaws should be reviewed annually, and updated every five (5) years by the bylaws committee of the association, chaired by the parliamentarian. The procedures and instructions to complete the bylaws are included with each set of bylaws. The bylaws template and instructions are available by request from the Los Angeles Tenth District parliamentarian.
BYLAWS SUMMARY
Instructions for bylaws review:
When the California State PTA approves changes to the standard bylaws for local PTA/PTSA units, the change is effective for all PTAs/PTSAs whether the printed copy being used by your PTA includes that change or not.
Note: Any change in the association’s bylaws, including the number of officers, positions, or membership dues amounts may not be implemented until bylaws have been submitted through channels (council and district PTAs) to the California State PTA parliamentarian for approval.
This means that your PTA must continue to charge the stated dues amount, elect the stated officers, and hold meetings as provided for in your most current set of bylaws signed by the California State PTA parliamentarian. Simply adopting the amendments at an association meeting without prior state approval is not sufficient.
Most bylaws are processed by the state parliamentarian within two weeks of receipt from the district parliamentarian, unless additional information is required. Bylaws submitted for review should be returned to you through channels within 6-8 weeks of the original submission date. If you have not received the bylaws back within this time frame, contact your council or district parliamentarian immediately. If you need additional assistance contact parliamentarian@10thdistrict.org.
STANDING RULES
Whenever members are required or permitted to take any action at a meeting, a written notice of the meeting shall be given, not less than 10 days nor more than 90 days before the date of the meeting, to each member, who on the recorded date for the notice of the meeting, is entitled to vote at such meeting (see Unit, Council and District PTA Bylaws).
Standing rule outlines the procedures of the organization that are not included in the bylaws and must not conflict with the bylaws. Some examples of the differences are:
Bylaws state when the meetings of the association and executive board are held.
Standing Rules tell where and what time these meetings are held.
Bylaws give the primary responsibilities of officers and chairmen.
Standing Rules give the specifics.
If the Bylaws state that the first vice president is responsible for the program, the Standing Rules would list the various chairmen, who work with the vice president under the first vice presidents title, such as program, Founders Day, Honorary Service Award, hospitality, refreshments, and program booklet.
If the organization has supplies and/or equipment, the Standing Rules would state who is responsible for them and where they would be kept.
Standing Rules might also list:
Who has the responsibility for securing the outgoing president’s pin and its inscription.
If there is to be an installation of officers, who is responsible for selecting the installing officers and when the installation should take place.
In short, Bylaws are hard and fast rules that may be amended only with prior notice to the membership.
Standing rules are the details of monthly PTA work that may be changed from administration to administration or from meeting to meeting. They require a two-thirds (2/3rd) majority vote without notice and a majority vote with 30 days notice to adopt or amend.